New POS version 6.38a released on 3-20-06

[Dale Harris]

First the bug fixes in this version.

If a stock number had 9 consecutive zeros in it the program was unable to find it when searching by stock number. Reported by Heman. Fixed in version 6.38.

If you created inventory reports by category or vendor and reported the value of the inventory the section totals for the value were from the next section not the current one. Reported by Stephan. Fixed in version 6.38.

When creating a "History" report if there were no items in the history file the program would die. Reported by Tina. Fixed in version 6.38.

In the stock table the copy/paste function would not work correctly in the inventory column. Reported by Bruce. Fixed in version 6.38.

If you erased groups of lines in the stock table the "Vendor stock numbers" were not erased properly. Reported by Bruce. Fixed in version 6.38.
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Now the new feature.

Automatic reports

Afraid that your employees will forget to make a report before closing out the register for the night and then resetting the data? It is now possible to set up "automatic reports" that will execute whenever the register is closed with option "2 Close register /print / erase / exit." You can even have the auto reports printed or saved to a file.

To do this, from the main menu of the Cash Register program go to the "Reports" feature and press [F1] to read the instructions for this feature. If you have entered and activated a "master" password you will be required to enter it before you can see the instruction screen. If you then press [F1] again the program will return you to the Reports menu and you can start creating your automatic reports. As you create one report after another, including printing and saving the reports into a computer file, the program will save each key press into a "keystroke" file. When the Cash Register program is closed out it will look for this keystroke file and if it is found, it will return to the "Reports" feature and execute the keystroke file recreating the reports you are programming now, and then finish closing out the register.

While you are programming the automatic reports the program will not actually print or save the reports although it will allow you to set them up to do so. When you reach a point when you have told the program to print or save it will do nothing.

Automatic employee reports will make a report for every employee that has data, not any specific employee. This allows you to only program one employee report (for each type of employee report) instead of having to do so for each employee. The program does this by putting the "employee report" key strokes into a loop. The maximum number of key strokes in a loop is 100.

If you save automatic reports to a file they will use the following type of filename, example BT122306.TXT, where the first letter is the report type as selected in the "Reports" menu, the second letter tells you if the report is (T)ext or (D)ata, and the following 6 digits are the date in MMDDYY format. Automatic report files are appended to any existing report file with the same file name so if you close out the register several times in the same day the saved report will contain all of the reports from each close-out for that day.

Automatic reports saved to a file will be saved to a sub-folder with the same name as your register file. For example if your POS files are in the folder C:\POS and your register file name is KEYSHOP then the automatic report files will be saved in the folder C:\POS\KEYSHOP. If you are saving the file to another drive, like A:, then the files will be saved to the folder A:\KEYSHOP

When you have finished programming the creating/printing/saving of all the reports you want, and you are at the main "Reports" menu, press [F1] to save the keystroke file and return to the instruction screen. At this point you can press [ESC] to return to the main menu, [F4] to delete the keystroke file you just created, or [F3] to test your new reports.
If you choose to test your reports the keystroke file will be opened and one keystroke at a time will be read and executed. Press any key to read the next keystroke or hold a key down to auto-read keystrokes. When testing the file the program will actually print out and save your reports. When the last keystroke in the file has been executed you will be returned to the instruction screen.

When testing or actually using the automatic reports feature you will be warned to have plenty of paper in your printer and have the disk drives and other storage devices ready, i.e. stick a disk in them, plug in the RAM drive, etc.

On networked computers the only report than can made automatic on a LOCAL register is the "A. Total Sales" report. All other automatic reports must be programmed on the GLOBAL register. The keystroke file is LOCAL and must be programmed on each register.

The automatic "A. Total Sales" report is limited to the current values only, which will make it identical to the closing receipt. However unlike the closing receipt an "A. Total Sales" report can be saved as a file.
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Excruciatingly detailed instructions for upgrading an existing version of POS
<center> http://keyhut.com/upgrade.htm </center>
<hr>
Here is the download link...
<center> http://keyhut.com/pos3.htm </center>

[Dale Harris]

Here is a tiny little feature that I just added to version 6.38a.

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If your country is changing from one currency to another (for example Lira to Euros) your country may require that the total amount of the sale will always be printed on the receipts in both currencies. To have the program do this you must use one currency as the default currency and the other currency must be listed as currency #2 in the currency list of the POSCONFG.EXE program. Then to always print the total for currency #2 on all receipts press [F1] to make the line near the bottom of the screen read "[F1] ALWAYS print currency #2 total on all receipts." Then an additional line will be printed under the "TOTAL" line on all receipts like this...
<pre> TOTAL 236.23
EURO 189.72
---------------------------</pre>

[Bobby]

hello dale,

noticed on the currency screen, that it says:

"[F1] DOALWAYSrint currency #2 total on all receipts."

and when you press [F1]:

"[F1] DODO NOTrint currency #2 total on all receipts."

There is an additional DO at the beginning and a missing space and P in print.

Thank you,
Bobby

[Dale Harris]

Fixed and it has been uploaded, now version number 6.38a.