Trying to understand what i can do with this

[Guest]

i see this program, and it is wonderful! i cant wait to get some cash to donate to this cause, its the best!!!

like the subject says, i want to know the things i can do with this.

We sell 4 categories of objects in our business.

We need an inventory management program, and we need a sales statistics calculator.

I'm confused by the "close register" function. it asks to erase register merch data. why would you want to do that? when would you not want to?

how do users log on and off?

i want sales data to be kept for payment methods, items, categories. i see that stuff is there, but doesnt save if merch data is erased.

i guess i just want to know how you guys do your stats. do you print reports and then just manually enter into another program?

[Dale Harris]

Guest,

The first thing to remember is that this is a cash register program, not an accounting program. It's main purpose is to calculate sales and keep track of the cash drawer, secondly to provide you with detailed information on what was sold on that day. What you have to do with the daily information is to either enter it into an actual accounting program or actual paper books.

That said, the program will exceed its mandate in many cases and report sales and mercandise figures over time periods of more that one day. But its basic accounting function is to tell you what happend in one day and you are expected to close out the register at the end of each day.

Now to your specific questions.

Q1) We sell 4 categories of objects in our business.
A1) You can enter up to 13,000 different items for sale in the stock table. By using the "Category list" you can create up to 255 different categories and assign any product to any one category.

Q2) We need an inventory management program.
I'm confused by the "close register" function. it asks to erase register merch data. why would you want to do that? when would you not want to?

A2) The program will track current inventory for any item in the stock table. It will also track the sales of any item by pieces sold and value sold for any item until you reset the merchandise data when you close the register. This means you can create a merchandise report for any ONE time period you want. If you reset daily you will be able to create a daily merchandise report, if you reset weekly you get a weekly report, etc.

Q3) And we need a sales statistics calculator.
A3) From the main menu of the POS.EXE program option "8. Reports" will create sales and merchandise reports. There are many options for both a sales report and a merchandise report that are listed here http://keyhut.com/postip8.htm#8
The main thing to remember is to create your reports before you reset the information by closing out the register.

Q4) How do users log on and off?
A4) You can't. However by using employee PIN numbers you can be pretty sure of which employees did what.

Q5) I want sales data to be kept for payment methods, items, categories. i see that stuff is there, but doesnt save if merch data is erased.
A5) By looking at the "reports" feature you will see that you can get "whole store" sales figures, including payment methods, for any time period you specify as long as the register is closed out at the end of each day. For employees you can only get their current sales figures. For merchandise you can create a "history" report. This will tell you how many pieces were sold and value sold from the 1st of any past month to the current day however you can only go back 12 months.

Also note that any report, or any portion of the stock table, can be exported to a text file that can then be loaded into any word processing program o you can export to a data file that can be loaded into any spreadsheet or database program. Once you load the information into a word processing, spreadsheet, or data base program, go nuts. You can create any type of report that you and your software are capable to create.

For really detailed information on the whole program you can look at the online user's guide here http://keyhut.com/posmenu.htm or you can download the MS Word version here http://keyhut.com/register.doc

[VillageApothecary]

thanks, thats exactly the stuff i was looking for.

so i need to export stuff at the end of the night if i chose to do the daily monitoring thing.

i can set up some sort of import program that will take the text and dump it into a db or excel spread sheet, then i can keep track of it.

is quickbooks integrated yet? that might be easy too.

i had emailed you regarding our business, which is a pharmacy. our pharmacy software creates barcodes for each rx item. it will have the rx number and the price, among some other things. is there a way to "scan" those barcodes into your register program and have them categorize.

as an example, john smith has a lipitor rx filled. it is rx number 104355 and costs 30.00 - one of our categories is RX_SALES, so how would we set it up to scan those barcodes and add it and categorize it. And, not to beat this into submission, is there a way that the receipt would print out "rx #" with the number in there?

thanks!

[Dale Harris]

VillageApothecary,

There is no way to automatically have the POS program export the reports at the end of the day.

The program does not export information to QuickBooks because I do not know how to do that and anyway it would require that I have a copy of Quick Books to test it and unlike my POS program they are not giving it away for free.

I did get your email and I replied to it about 9 hours ago. I have been waiting for the additional information I requested. However if the barcode stock number is comprised of only the prescription number and the price (using your example 1043553000 ) I do not know of any way the program would be able to do what you want.

However if you set up the program to allow you to edit the description you could have one stock number for all prescriptions with the description of "RX_SALES" Then, when you can edit the description, press [END] and then scan the barcode. This will change the description to "RX_SALES 1043553000" However the new description is only printed on the receipt and is not saved by the program.

However wouldn't be a better idea to put the actual drugs into the stock table? That way the program could track which drugs were actually sold.

Since this is getting to be fairly complicated a really swell idea would be to come to the chat room at http://www.dhpos.com/chat/ to discuss this. I am there now and I am usually there from 8:00 pm to 10:00 pm CST (Chicago) time every night.

[ibmsystems]

I Am Also There Almost Everynight I Can Answer Any Barcode Releated Questions And Also EAS Questions (electronic article servalince) Also Can Sugest Printers And Other Accesories To Use With DHPOS